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Industrial distribution

Catch purchase-order mistakes before they become wrong shipments.

We compare every PO against the quote and your ERP, so only clean orders reach order entry and shortages reach sales first.

Works with Outlook, SharePoint, your CRM and Odoo or your ERP (enterprise resource planning system).

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Examples use sample data.

Sounds familiar?

  • POs arrive as PDFs in every format.
  • Part numbers don't match yours.
  • Shortages found after the order is entered.
  • Reshipments and credit notes eat margin.

Today vs. with Atlas40

Every PO is retyped by hand, and shortages show up after the customer was promised.

Today
01PDF in inbox
02Retype lines
03Short at picking
04Reship + credit
Built for you
PO read
Quote matched
Stock checked
Sales decides
✓ Approved

Only clean orders reach order entry. Shortages reach sales first.

Today's steps

  1. A PO arrives as a PDF in its own format
  2. Someone retypes each line into the ERP
  3. A shortage is found at picking
  4. The customer gets a partial order, a reshipment or a credit note

Built-for-you steps

  1. Every PO line is read from the PDF
  2. Each line is matched to the accepted quote
  3. Stock and part numbers are checked in the ERP
  4. Shortages reach sales before the order is entered

Featured workflow

Each line is compared with the quote and your stock. Select a line to see what was found.

Purchase order · PO-1048

Requested items

M8-40-ZNQty 500
AB-17Qty 100
M10-60-SSQty 200
Line-by-line check
Requested itemQuantityAvailableStatus
500700Ready
100250Matched to your part AB-17-BLK · Ready
20014060 short
Selected line · M10-60-SS60 short

60 units short. Sales decides between a partial shipment and a new date.

  1. Read the PO
  2. Match the quote
  3. Check stock in the ERP
  4. Shortage to sales
  5. 2 lines ready for order entry

Without this, the M10-60-SS shortage is found at picking, after the customer was promised the full order.

More we build for industrial distribution

  • Quote-to-order handoff

    Accepted quotes create draft orders with terms already filled in.

    Integrations & Data

  • Stock and lead-time replies

    “Do you have it and when?” emails answered from live ERP data.

    AI Employees

  • Buyer research for a product line

    Find companies likely to buy a product line you choose, drafted for sales review.

    Content & Growth

  • Order exceptions board

    Shortages, substitutions and late deliveries in one view.

    Business OS

Your first 40 days

  • PO extraction
  • Quote matching
  • ERP lookup
  • A discrepancy queue for one recurring PO format

Then we can add

Stock and lead-time replies, quote-to-order handoff and an exceptions board.

Tools we work with

  • Outlook
  • SharePoint
  • Your CRM
  • Odoo or your ERP (enterprise resource planning system)

What to measure

Numbers you already care about. We track them; we don't promise them.

  1. Order-entry errors
  2. Time from PO received to order confirmed
  3. POs needing manual rework

Questions

We start with one recurring PO format, then add more. Lines it can't read with confidence go to a person.

It prepares clean order lines. Whether it enters them directly depends on what your ERP allows; we confirm that before we start. Shortages always go to sales first.

It matches them to your catalog and shows the match. If it isn't sure, a person picks.

See what we'd build for your distribution business.

Send us your website. We'll map this workflow to your tools, in writing, within 2 business days.

A real person on our team reviews every request.

A website address is enough; you can add context below.

Initial response within 12 hours. Written report within 2 business days.

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Next industry E-commerce & wholesale
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